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11
Jul 18

Posted by
Jennie Hussey

GDPR deadline gone - What now?

If you haven’t already updated existing policies for GDPR or if you haven’t started to look at the implication of the new regulations within your organization, you still have time. GDPR compliance will be an on-going process and therefore will need to be monitored and updated on a regular basis – it will not be just a one-off exercise, so it’s certainly not too late to make a start on those updates to get you on the road towards compliance.
The first thing you should consider is to create an inventory of all the personal data you currently store and/or process, whether that be data belonging to employees, customers or suppliers. This inventory will go a long way in helping you, as you will be able to garner from it any areas that need updating or creation of new procedures to help with meeting the GDPR requirements.


• Employee Privacy Policy - If you have employee’s, does the existing contract detail what data you process on them, with whom and what they’re rights are in relation to that data? If not then you would need to create an Employee Privacy Policy.
• Clean Desk Policy – Do you operate a Clean desk Policy? Whereby data belonging to customers or suppliers is not left out on desks overnight where cleaners/security staff may have access to them.
• Data Processor Agreement - Do you share any employee information with your accountant or pension provider? If so do you have a valid or up to date contract or letter of engagement covering the new GDPR stipulations between data controllers and data processor’s?


Realistically it will be difficult for any organization to ever be fully compliant with GDPR; however once you are not ignoring your obligations under the new rules and have or are in the process of taking steps towards demonstrating compliance this should be sufficient if you ever face a Data Protection inspection.


If you require further guidance on GDPR please see our dedicated support section on our website where you can find on-demand GDPR webinars, FAQ’s and template documents like a Data Processor Agreement.
Bright Contracts has also recently been upgraded to include a new Employee Privacy Policy feature whereby you can tick off another box to prove compliance under the new GDPR regulations. Download a free trial of Bright Contracts here. Book a free online demo of the software.

 

BrightPay - Payroll and Auto Enrolment Software
Bright Contracts - Employment Contracts and Handbooks

Posted in Bright Contracts News, Contract of employment, Employee Contracts, GDPR, General Data Protection Regulation

13
Jun 18

Posted by
Jennie Hussey

Why am I getting all these emails about privacy??

Lately you may have noticed your inbox bulging each morning with lots of emails with similar subject lines to these;


“Your privacy = our priority”                   “GDPR Data Protection – Your Data is Safe with us”
“Big Changes are coming”                        “Opt-In to continue receiving our great updates”
“GDPR update – please don’t leave us!”  “We’re keeping your details safe”


New, tougher European regulations around privacy and the use of personal data have now come into force and could see companies hit with huge fines if found to be in breach of the new laws.
In order for personal data to be processed lawfully, the processor must be able to rely on the reasoning being at least one of 6 categories, the main one being Consent. So if you were previously signed up with a company to receive newsletters or emails about special offers, they can no longer continue to send you these without your explicit consent.
Previous Data Protection Legislation allowed for an option to ‘Opt-Out’ as being sufficient means to mark having your consent, however with the new GDPR this is no longer the case. Consent must be ‘freely given’ unambiguous’ and for a ‘specific purpose’. Consent must be easily read and clearly distinguishable from other text and evidence must be collected as to how consent was obtained.
Consent can no longer be assumed and the likes of pre-ticked boxes that would have needed to be unticked if you didn’t want to register are now banned. Also the facility to Unsubscribe must be clear and an easy procedure to follow.
So all the emails you have been receiving, like those listed above, are those companies that you may previously have signed up with, scrambling to cover themselves for GDPR and not wanting to lose you as a possible customer or sale.


For more information on GDPR and how it may affect your organization, please see our dedicated online support documentation here.

 

BrightPay - Payroll and Auto Enrolment Software
Bright Contracts - Employment Contracts and Handbooks

Posted in Bright Contracts News, Company handbook, Contract of employment, Employee Contracts, Employee Handbook, Employment Contract

8
Nov 16

Posted by
Debbie Clarke

Review to be made on Statutory Sick Pay (SSP)

It has been announced by the Government, new plans to help people with long term conditions avail of the benefits of work and improve their health. Statutory Sick Pay will be reviewed as part of these new plans. The aim is that phased returns to work and supportive conversations will be encouraged.

The plans proposed are as follows:

  • a review of Statutory Sick Pay and fit for work notes from GPs to help employees return to work quicker and for longer
  • to encourage employers to engage with their employees that have long term health conditions to prevent the employees not returning to work
  • a debate about recognising the value of work as a positive health outcome
  • to encourage Jobcentre Plus work coaches to signpost claimants to therapy
  • the launch of a consultation on Work Capability reform, the scheme that assesses claimants of disability benefits. 

The current government believes the system is not working that they inherited in 2010. They believe improvements have been made in the areas of supporting and encouraging employees that can work and for those that cannot, guaranteeing a safety net. Further work in the areas of extending fit notes from doctors to other healthcare professionals to help ensure employees receive more support and help making sure the system works for everyone and no one is disadvantaged.

Bright Contracts – Employment Contracts and Handbooks.
BrightPay – Payroll & Auto Enrolment Software.

Posted in Bright Contracts News

6
Oct 16

Posted by
Rachel Hynes

Are you up to date with family friendly leave?

Family friendly leave has developed significantly in recent years. Keeping abreast of what’s what can be challenging for employers.

BrightPay’s employment law experts have designed a free webinar for employers, which will give attendees an overview of Maternity, Paternity, Shared Parental Leave and Parental Leave how to process them directly through payroll.

The webinar will highlight frequently asked questions in relation to the leave types mentioned above, such as:

  • Who is eligible?
  • How employees apply?
  • Pay and other benefits during family friendly leave.
  • Managing family friendly leave efficiently and legally!

The webinar will give attendees a chance to ask any questions you may have, with an interactive Q&A session at the end of the webinar.

Places are limited for this webinar. Don’t miss out – book your place now!

If you cannot attend the webinar, don't worry – the webinar will be recorded and as long as you have registered you will receive a link to the recording afterwards.

Bright Contracts – Employment Contracts and Handbooks.
BrightPay – Payroll & Auto Enrolment Software.

Posted in Bright Contracts News, Events, Parental Leave

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