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Jun 17

Posted by
Karen Bennett

How can BrightPay Connect benefit your payroll bureau?

BrightPay Connect our latest cloud add-on works alongside BrightPay Payroll. Payroll information is stored in the cloud and can be accessed online by you and your clients anywhere. BrightPay Connect offers additional innovative payroll and HR features that will enhance client relationships and increase revenue for your bureau.


Secure online Backup

Don't worry about manually backing up or losing your client payroll data again. Simply link an employer to BrightPay Connect, then the payroll data will be automatically synchronised to the cloud as you run your payroll or make any changes. Payroll files are automatically backed up every 15 minutes when open and again when closed down, offering cloud security against ransomware and cyber attacks. A chronological history of backups will be maintained which can be restored at any time.


Bureau Dashboard

Access your online multi-company dashboard which gives an overview of clients’ payroll information in one place. BrightPay Payroll and BrightPay Connect are automatically synced to capture annual leave and changes to employee details.


Client / Employer Access

Invite clients to their own company dashboard where they have online access to an overview of their employer details, employee requests, employee contact details, employee payslips and any outstanding amounts due to HMRC. Payroll reports that have been set up and saved in the payroll are automatically available on BrightPay Connect.


Employee Online Access

Employees can access their own personal self service portal from any computer, tablet or smartphone. They can view and retrieve their historic payslips and other payroll documents such as a P60, P45, or P11d which can be exported to PDF and printed. Employees can easily submit holiday requests, view leave taken and leave remaining as well as amend personal contact details.


Annual Leave Management

Your client can view a company leave calendar allowing them to effectively manage their staffing resources and plan ahead to ensure there is sufficient staff cover at all times. Once an employee requests leave, clients can authorise or reject the request which then flows back to the payroll. Clients will have full visibility of how much leave an employee has taken, the number of annual leave days remaining and how frequently an employee is on sick leave. 


HR Solution

BrightPay Connect has built-in features giving your clients a ready-to-go HR solution. HR documents can be uploaded including employee handbooks and contracts, disciplinary documents, company newsletters, training material and more. Clients can also manage all leave for their employees including sick leave, annual leave, maternity leave and paternity leave.


Benefits for Payroll Bureaus

BrightPay Connect introduces powerful new online features that offers a range of benefits for your bureau, your clients and your clients’ employees.

  • Add your own bureau or firm logo to boost the visibility of your brand and enhance client relationships.
  • Clients get 24/7 access to their employees’ payslips and other payroll reports which will improve transparency for your client and their employees.
  • Never worry about losing your client’s payroll data again as your data is now securely stored in the cloud.
  • Make significant savings when bulk purchasing multiple BrightPay Connect licences. With savings of up to 75%, the more clients you sign up to BrightPay Connect, the more profits you can make.
  • Increase revenue by adding a new payroll service offering to clients.
  • Save time and reduce admin by automating and streamlining many internal payroll and HR administrative processes.
  • Eliminate the administrative work and time it takes to send payroll documents to clients and their employees each pay period.

The two things that our bureau customers really rave about are (1) you are up and running in seconds, as this is all the time it takes to sync all of your client data to the cloud and and (2) you, your clients and their employees can access their payroll information from anywhere, from any device.

Read: Benefits of BrightPay Connect for Bureaus

BrightPay - Payroll and Auto Enrolment Software
Bright Contracts - Employment Contracts and Handbooks

Posted in Employee Records, Employee Self Service, Payroll, Sick Leave/Absence Management

Jun 17

Posted by
Caoimhe Byrne

Ditch the suit....

Firms are being urged to relax workplace dress codes to help staff cope with the heatwave, the TUC has urged firms to temporarily relax their dress codes and leave work all together if it gets too hot.

The advice will come as a particular relief for male office workers who are often expected to wear shirts, suits and ties to work.

Heatwaves are generally easier for female workers to dress for, as they are able to switch to smart short-sleeved dresses.

It comes as Sunday saw a high of 32C, the hottest day of the year so far and emergency services are on standby after the Government issued a level three amber heat alert as temperatures are set to increase further this week.

Temperatures are due to peak at 34C in certain parts of the UK – hotter than the Bahamas – before cooling down at least a few degrees by next weekend.

As well as allowing comfortable clothes, the TUC has suggested that any outside work is done in the morning or afternoon to avoid the searing heat of the mid-day sun.

The union organisation again called for a change in the law to let workers go home if the temperature reaches 30C or 27C for people carrying out physical work. At present there is no upper temperature limit at which workers have a right to leave work.

It also called for a change in the law to introduce a maximum indoor temperature, with employers obliged to adopt cooling measures when a workplace temperature reaches 24C.

Companies should supply workers with cool drinks and allow them to take regular breaks, advised the TUC.

BrightPay - Payroll and Auto Enrolment Software
Bright Contracts - Employment Contracts and Handbooks

Posted in Payroll

Nov 14

Posted by
Laura Murphy

New 2015 Living Wage Rate announced

The UK "living wage" - an hourly rate based on the amount needed to cover the basic costs of living - has been raised by 20p to £7.85, whilst The London Living Wage has been raised from 8.80 an hour to £9.15.

What is the difference between the Living wage and the national minimum wage?
The living wage is an informal benchmark, not a legally enforceable minimum level of pay line the national minimum wage. The national minimum wage is set by the business secretary each year on the advice of the Low Pay Commission. Unlike the living wage, the national minimum wage is enforced by HM Revenue and Customs (HMRC).

The basic idea of the living wage is that these are minimum pay rates needed to let workers lead a decent life.

Does this effect employers?

The living wage is a voluntary wage so employers are not legally obliged to pay it. Nevertheless, it has been adopted by more than 1,000 employers across the country benefitting 25,000 workers. Citizens UK, the community behind the living wage project say that the number of companies paying the rate has doubled in the last year. However, some business groups are not happy with the increase saying some employers might struggle to pay it.

The advice to employers should be to seriously consider the living wage, but only implement it if it is affordable.

Bright Contracts – Employment Contracts and Handbooks.
BrightPay – Payroll & Auto Enrolment Software.

Posted in Pay/Wage, Payroll, Payroll Software

Jun 14

Posted by
Ann Tighe

Thousands of underpaid workers benefit from HMRC NMW investigation 6 June 2014

More than 22,000 workers denied the National Minimum Wage (NMW) have received £4.6m in unpaid wages following an HMRC crackdown.

HMRC conducted 1,455 NMW investigations in 2013/14 and found arrears in 47% of cases – the highest strike rate since NMW was introduced.

During the period, HMRC issued 652 financial penalties worth £815,269 and recovered average arrears of around £205 per worker.

Jennie Granger, director of enforcement and compliance at HMRC, said: “Paying the National Minimum Wage is not a choice – it’s the law. HMRC will continue to ensure that workers get at least the wage to which they are legally entitled.

“Where an employer ignores these rules, we will ensure that any arrears are paid out in full and the employer is fined. Rogue employers be warned – we will find you and you will pay.”

In one case a social care provider had not paid its staff for travelling time and other hours worked and was told to repay over £600,000 to almost 3,000 workers.

And a recruitment agency was ordered to pay £167,000 to workers, including some it had classified as unpaid interns.

As a result of the investigations, TUC general secretary Frances O’Grady is calling for further action to be taken by the government and for employers that knowingly underpay their staff to be named and shamed.

“Nearly a million UK workers rely on the national minimum wage, which has become a vital lifeline. There must be no hiding places for companies who flout it.

“The action taken by HMRC is a welcome step but must be the beginning of a concerted campaign that also raises awareness about the right to a legal wage among those being exploited.”

Bright Contracts – Employment contracts and handbooks.
BrightPay – Payroll & Auto Enrolment Software.

Posted in HMRC, Payroll

Mar 14

Posted by
Caroline Malone

Draft rules on shared parental leave and pay published - UK

Government calls for employer responses to new regime

The government has published its draft regulations for shared parental leave and pay, with finalised rules scheduled to come into force on the 1st of October 2014. However, law experts are already warning that the proposed rules “look terribly complicated for both employers and employees”. The draft regulations outline new entitlements for mums and dads, or their partners, to receive 'statutory shared parental pay' from their employers.

The proposals detail the conditions that parents must meet to qualify for these payments. They also allow flexibility for parents to change their requirements after their initial claim.This secondary legislation is part of a radical government overhaul of the existing maternity and paternity regime and it will support the primary legislation known as the Children and Families Act once it receives Royal Assent. The rules will allow both parents to share up to 50 weeks' leave, which can be taken at the same time, or separately. Mums will be able to cut short maternity leave and, provided they give at least eight weeks' notice, can make up to three requests to share their maternity leave with their partner after having their child. But if an employer does not agree to discontinuous periods of leave the employee will have to take the leave continuously. Policy makers at the Department for Business Innovation and Skills (Bis) have urged employers, and other stakeholders, to respond to the draft rules, saying they want to make the new system of shared parental leave and pay “as simple to use as possible”.Bis has indicated it intends the changes to take effect for babies born on or after 5 April 2015.

But in response to the publication of the draft, Pattie Walsh, London head of employment at DLA Piper, said: "The much trailed overhaul of the UK's existing maternity and paternity regime has now had some flesh put on the bones with the publication of a series of draft regulations. "The government's aim to allow parents to share a period of parental leave is a laudable one. However, at first blush at least, the regulations which will implement the system look terribly complicated - for both employers and employees. They are due to come into force in October 2014, leaving employers with a relatively short time to prepare new policies and procedures, and will apply to employees expecting a baby on or after 5 April 2015.And she added: "Surprisingly, it appears that only employees with 26 weeks' service will qualify for the right to take shared parental leave in any event."


Bright Contracts – Employment contracts and handbooks.
BrightPay – Payroll & Auto Enrolment Software

Posted in Payroll


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